Email productivity
AI inbox assistant for Gmail
Find out which emails need you, then hand Caddy the follow-up. Get dates added and approved replies sent from the same iMessage conversation.
What in my inbox needs me today?
The school wants your parent evening slot confirmed, and the plumber sent tomorrow’s arrival time. Which shall we handle first?
Add the plumber’s arrival window to my calendar
Added tomorrow, 10am–noon, with the contact number from the email.
The problem
Inbox review takes too long when newsletters, receipts, automated messages, and real requests are mixed together.
How Caddy helps
- Find the messages that need a reply or decision now.
- Summarize the ask, deadline, and useful context from long threads.
- Send the reply you approve or add the confirmed plans to your calendar.
Why Caddy is different
You can ask one question and get the useful part of your inbox back as a text. There is no new triage dashboard, and Caddy leaves your mailbox alone until you tell it what to change.
What the workflow looks like
- 1
Ask Caddy to scan your inbox for messages that need action.
- 2
Caddy groups findings by urgency and suggested next step.
- 3
Reply with what you want Caddy to do for each item.
Texts to try
- “Find the emails that need an answer today and help me work through them.”
- “Find this week’s appointment confirmations and add them to my calendar.”
- “Write back to that customer with the pickup details. Show me before sending.”
Common scenarios
Find email that needs action
Ask Caddy to separate reply-needed messages from newsletters, receipts, and routine notifications.
Related: Important email alerts by textKeep triage read-only
Searching and summarizing do not change your inbox, labels, or messages.
Related: AI assistant in iMessageMove from triage to action
Once Caddy finds the important messages, ask it to draft replies, create reminders, or add calendar events.
Related: AI email reply assistant in iMessageBest ways to use it
- Ask for a focused triage window, such as today or this week.
- Tell Caddy which senders or topics are always high priority.
- Use triage before deep work blocks so you can leave your inbox closed.
Frequently asked questions
What can an AI inbox assistant find?
Caddy can find messages that need a reply, decision, or timely follow-up and summarize the ask, deadline, and relevant thread context.
Which email service does this workflow use?
This workflow uses a Gmail account you choose to connect. Caddy cannot search an inbox you have not connected.
Does inbox triage change my Gmail?
No. Searching and summarizing are read-only. Your inbox stays unchanged until you ask for a specific action.
Which inbox actions require review?
Sending email and destructive actions such as trashing a message require review. Caddy also asks a question when the thread or account is unclear.
Can Caddy draft a reply after triage?
Yes. Choose a message and tell Caddy the outcome you want. It prepares the reply and shows it for review before sending.
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