Email monitoring
Important email alerts by text
Connect Gmail and tell Caddy what matters. It filters routine inbox noise and texts you when an email needs timely attention.
Jamie asked to collect the order Friday instead of Thursday. Want me to reply with your Friday pickup hours?
Yes, we’re open 10 to 4
To: jamie@example.com Subject: Re: Order pickup Hi Jamie, Friday works. You can collect your order any time from 10 to 4. See you then! Want me to send it?
Send it
Sent. Jamie has the Friday pickup details.
The problem
Most inbox notifications are noise, but turning them off means important messages can sit unnoticed.
How Caddy helps
- Watch for important senders, topics, deadlines, and direct requests in Gmail.
- Text a short summary when the message needs your attention.
- Turn the alert into a sent reply or calendar update when you ask.
Why Caddy is different
Caddy turns one high-signal email into one useful text. You can tune what deserves an alert, quiet what does not, and take the next step without opening your inbox.
What the workflow looks like
- 1
Connect your email account and tell Caddy what kinds of messages matter.
- 2
Caddy monitors new mail and filters out routine noise.
- 3
When a priority email arrives, Caddy texts you with context and action options.
Texts to try
- “Text me when a customer needs an answer today.”
- “Let me know when the school sends a date change.”
- “Reply to Jamie with our Friday pickup hours. Show me before sending.”
Common scenarios
Get Gmail text alerts without inbox noise
Caddy can watch for important senders, deadlines, asks, and time-sensitive changes, then text only when action matters.
Tune what deserves a text
Name the senders, topics, and deadlines that matter, then tell Caddy when an alert was not useful.
Related: Proactive check-insGet the reply sent from the alert
Ask Caddy to answer the email, review the reply in Messages, and approve it to send.
Related: AI email reply assistant in iMessageBest ways to use it
- Tell Caddy which people, domains, or topics should always be high priority.
- Tell Caddy what topics or senders are not important so future alerts get quieter.
- Use this for auditions, clients, investors, school, travel, finance, and family logistics.
- Ask Caddy to draft a reply before you open your inbox.
Frequently asked questions
How does Caddy decide which emails are important?
Caddy looks at sender, topic, timing, deadlines, and asks. You can tell it which senders or topics are important or not important.
Which inbox does Caddy monitor?
This workflow uses a Gmail account you choose to connect. Caddy cannot read an inbox you have not connected.
Can I control how many email alerts I get?
Yes. Start with specific senders, domains, topics, or deadlines. Tell Caddy when an alert was not useful to narrow the rule.
Can I stop important email alerts?
Yes. Ask Caddy to stop the alert rule or disconnect Gmail if you no longer want Caddy to check it.
Will Caddy send a reply from an alert automatically?
No. Caddy can prepare the reply, but it always shows the complete draft for review before sending.
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